Host an Event

Before embarking on hosting an event fundraiser for Autism Speaks Canada it is important establish a timetable and action plan prior to the event date so there is sufficient time for planning, promotion and ultimate success.

By submitting the application, you acknowledge that no materials bearing the name and/or logo of Autism Speaks Canada will be printed without the draft artwork and content being approved by Autism Speaks Canada staff. Further you acknowledge that all net or a portion of proceeds from this event will be given to Autism Speaks Canada. It is agreed you will have adequate insurance coverage and provide a “hold harmless” clause for Autism Speaks Canada with regards to this event.

Autism Speaks Canada will not support Host and Event Fundraiser (third party) initiatives or requests if the Organizer or Company is indirectly in conflict with our mission. As the event Organizer you are agreeing to always promote a positive image of Autism Speaks Canada to the public, and agree to the following Terms and Conditions:

• As a responsible steward of public funds, Autism Speaks Canada believes that a reasonable percentage of the gross revenues from all fundraising events should be directed to Autism Speaks Canada.
• If only a portion of the proceeds will go directly to Autism Speaks Canada, the “Third Party” must clearly disclose publicly to purchasers, participants, etc., the approximate amount of dollars and/or percent of the proceeds that will go to Autism Speaks Canada.
• No monies collected from the proposed event can be intended or a portion of the proceeds being kept as profit or as compensation.
• Autism Speaks Canada will not supply any funding to finance a third party fundraisers and will not be responsible for any debts incurred.
• All cheques from participants of third party fundraisers must be made out to Autism Speaks Canada, unless otherwise approved.
• If a separate bank account is being established by the “Third-Party” for the event, it must be opened in the “Third-Party’s” name, not Autism Speaks Canada; Autism Speaks Canada policies do not permit a “Third-Party” to establish a bank account in the name of Autism Speaks Canada.

• The “Third-Party” event is responsible for obtaining appropriate insurance coverage, licenses and permits as necessary and in compliance with all applicable laws. Autism Speaks Canada is not responsible for theft or damage or accidents to individuals or property.

• The “Third Party” will not enter into any agreements or contracts using Autism Speaks Canada’s name.
• Autism Speaks Canada is not set-up to run gaming activities such as raffles. If conducting a raffle you must adhere to all legal raffle guidelines. A raffle is defined as a drawing for the distribution of prizes by chance among persons who have paid money for paper tickets that provide the opportunity to win these prizes. You are solely responsible for establishing licensing and permits required to host a raffle in your Province.

The event Organizer is solely responsible for 100% of the fundraiser’s administrative requirements.

Name and Logo

Our name can be used on your event collateral and web-site to announce that we are the recipients benefiting from the net proceeds from your event. Please note Autism Speaks Canada has the rights to withdraw its name at any time and will not assume any liabilities for doing so.

The appropriate ASC logo will be released to all approved third party initiatives. Approval of this logo on any event collateral or advertising must be received prior to being released to the public by the Marketing Director at Autism Speaks Canada.

Promotion

• The “Third Party” is responsible for all sales, marketing and promotion of their event.
• Autism Speaks Canada is not able to mail or email donor or sponsor lists, endorse any products or services and/or provide promotional or advertising support of any kind.
• The “Third Party” fundraiser is responsible for all prizes, auction items and awards required to support their event.

Photos & video

• Any photographs or video submitted by the event Organizer becomes the property of Autism Speaks Canada and can be used in any media promotion or collateral pieces.

Staff & Volunteer Support

• Autism Speaks Canada does not provide volunteers to run or attend third party events.
• Autism Speaks Canada staff representation at “Third-Party” events is by “best efforts”, and consideration is by invite only to support cheque presentation at the fundraiser.

Privacy

• All information obtained and used by Autism Speaks Canada will be treated with the utmost confidentiality and security in accordance with our privacy policies.

Tax Receipting

• In order to maintain our charitable status, Autism Speaks Canada must abide by the rules and regulations set-out by Canada Revenue Agency (CRA). Please do not promise tax receipts to anyone. Autism Speaks Canada will issue tax receipts that are in compliance with CRA policies.
• CRA ruling does not allow tax receipts to be issued for sponsorship dollars, gifts-in-kind contributions or donated services. I.e. Sale of raffle tickets, admission tickets, green fees, auction items and other goods that provide a benefit to donors are not eligible for a tax receipt.
• Sponsorships – by virtue of being a sponsor, the corporation is receiving benefits in the form of recognition and advertising.
• Donation of Services – tax receipts cannot be issued for services provide including; personal, professional or legal services.